What's new
Order Pro is Here.— Meet the AI Agents: Respond · Match · Summary.Learn More →
AI-POWERED ORDER ENGINE

Turn Your Front of House into an AI-Powered Order Engine & Win More Orders

Prokeep is a software built specifically for wholesale distributor teams to manage every inbound order, centralize communication, automate quotes, and drive proactive outbound sales.

Get a Demo
New Order
Close
DRDana ReyesEmail10:42 AM

Hi John, we’re replacing a 3-ton AC unit at the Willow Creek job. Can you put together a quote for the items on the attached list? Need it on site Friday.

PDF
WillowCreek_parts.pdf1 attachment
Internal use onlyItems were detected in this message. Review them in your quote.
P
Prokeep10:44 AM
Your quote was sent to Dana Reyes.
RB
Rachel Brooks
Gulf Coast HVAC
24 messages
22 earlier messages
RBRachel BrooksText2:08 PM

Hi! Quick update on the Hendricks job. We finished rough-in on buildings 1 through 4 yesterday and the inspector comes Thursday, so I’m lining up everything for the finish work.

For building 5 I need 3/8 PVC pipe 50 ft, 2 hose clamps and 50 zip ties. Please put PO HB-4821 on it and deliver to the north gate, not the main office. Danny said Friday works, but I’d rather have it tomorrow if you can.

We’re gluing it all tomorrow, so include whatever else we’ll need for that. Thanks!

Show more ▾
Hi Rachel, all 3 items arrive tomorrow. I added PVC cement & primer. Quote coming now.Sent ✓
New Campaign
Draft
1Pick your audienceNo order in 90+ days
Dormant 90+ daysHVAC
142accounts match
Mike’s Heating & AirLast order 104 days ago
Lakeview MechanicalLast order 131 days ago
Delta Cooling Co.Last order 97 days ago
2Send one text to all of them
Flash sale this week on AC units. Reply YES for details.
Helping 8,700+distributors win over 20 million orders

Make it easier for customers to buy, and sellers to sell

Prokeep unlocks more orders by enabling distributors to always be the first to respond and the first to reach out

2X
more orders processed
Take More Orders

Always be the first to respond

One inbox for all orders means inside and counter teams deliver faster service — processing 2x more orders without losing your best customers.

See How →
30%
more orders from outreach
Get More Orders

Always be the first to reach out

Reach customers in their preferred channel — email, text, or more — with proactive outreach that drives 30% more orders.

See How →
SERVE · CENTRALIZE · DRIVE

How does Prokeep help distributors win more orders?

Prokeep's AI-Powered Order Engine is purpose-built for distribution's front-of-house; enabling counter and inside teams to take more orders and quotes from any customer communication channel, and marketing and branch teams to get more orders through targeted outreach.

Serve Customers Faster

Faster for Customers. Better for Orders.

Whether customers order via text, phone, web chat, email, or FSM, Prokeep's AI-powered Order Engine lets distributors quickly manage all inbound orders and turn requests into quotes faster, with built-in AI Order Automation.
Learn More →
Centralize + Automate Customer Data

Centralized Customer Data. Automated Busy Work.

Prokeep centralizes customer data, order history, and communication across your business, then automates the busywork like summarizing information, drafting replies, and setting follow-up tasks. Your team has everything they need to respond faster and drive more orders, while reps still make all the calls.
Learn More →
Drive Sales Proactively

Reach Out First. Win More Orders.

Prokeep makes it easy to reach out with the right message at the right time through broadcast messages & outreach tasks, so you can reactivate dormant accounts and drive more orders from top customers.
Learn More →
How it all connects

From the first message to the next order

Prokeep takes every request from first text to won order, then helps you reach out first for the next one.

1 Capture
< 60 sec
from request to send-ready quote

Order Automation

Turn texts, emails, and PDFs into quotes matched to live ERP inventory, so reps respond first and win the order.

Explore Order Automation →
2 Assist New
2x
order capacity, no added headcount

Order Pro

Three AI agents work behind every conversation. They suggest, your reps decide.

RespondMatchSummary
Meet Order Pro →
3 Grow
30%
more orders from outreach

Growth Hub

Segment dormant accounts and send targeted SMS campaigns that bring customers back to buying.

Explore Growth Hub →
Customer success

See how distributors win more orders with Prokeep

5,000%
campaign revenue increase

“That first campaign alone paid for Prokeep and more.” — Jeremy Marston, COO

Watch the interview →
$60K+
in new sales from one text message

“We only have 3 phone lines. With Prokeep, we’re no longer missing calls—we’re multitasking without dropping the ball.” — Rusty Thompson, Branch Manager

Watch the interview →
$31K
saved in productivity time

“Over the last 3 months we increased our sale on water heaters by 10 percent.” — Chris Crouch, Branch Manager

Watch the interview →
17k+
Broadcast text messages sent

“It’s a game changer. It helps us be more efficient and helps us keep our customers happy.” — Jack Scarsi, VP of Operations & Finance

Watch the interview →
300%
increase in online sales

“We’ve seen our online sales increase about 300% over the last year.” — Joel Rhodes, Operations Manager

Watch the interview →
Connected to your tools

Works with the systems you already run on

Prokeep connects to the ERPs, OEMs, and FSMs that make you and your customers run today, pulling everything into one platform your whole team can use.

See who Prokeep partners with in your network

Integrations Associations OEMs

No Wait — Prokeep Brings Value on Day 1

Prokeep isn’t one of those systems that require a complete overhaul that takes months. Our expert team works for you to ensure you start seeing value on day 1 and driving more orders in no time.

AI-Driven Efficiency

Create quotes faster and easier with AI processing, templates, and recommendations trained on millions of conversations in the Prokeep network.

Dedicated Support

Our Prokeep team cares about your success and is here to provide expert guidance when you need it.

Community Insights

Join Prokeep users in live sessions dedicated to showcase best-in-class tactics to drive orders.

Collaborative Updates

We don’t add new features for bells and whistles. Everything we build comes from listening to our users’ needs.

Latest content

Get More Distribution Success Tactics

See how innovative strategies are game for distribution and what you can do today to start winning more orders.

Paying for a Platform You Don't Use?
BLOG

Paying for a Platform You Don't Use?

Still Paying for the Wrong Platform? You bought an ERP, or an Order Entry tool. Your team never really used ...

Read more →
BLOG

"Dormant Account" Means More Than You Think. Here's How to Win them Back

If your definition of dormant is "hasn't ordered in 30 days," you're looking at a fraction of the revenue ...

Read more →
ERP Errors are Costing Your Team More Than You Think
BLOG

ERP Errors are Costing Your Team More Than You Think

Order entry errors aren't a training problem; they're a communication problem. And they're quietly bleeding ...

Read more →
Inside Reps are More than Just Order Takers
BLOG

Your Inside Reps Are More than Just Order Takers

There's a common belief in distribution: outside guys drive the business, inside guys take the calls. Outside ...

Read more →
FAQ

Frequently Asked Questions

Everything distributors ask us before getting started. Still have a question? We’re happy to talk it through.

Talk to our team →

An order engine is a front-of-house software that captures every inbound order request—text, email, fax, web chat, or phone—converts it into a quote, and returns it faster than a competitor can answer.

Prokeep serves 14+ distributor industries across HVAC, electrical, plumbing, and building materials, as well as many others.

Prokeep takes any text, email, PDF, Excel or images and automatically converts it into a client-ready quote with prices pulled directly from your ERP.

Yes. We already integrate with a number of ERPs and can build a new integration for whatever system you might be using.

Prokeep is purpose-built for wholesale distribution—focused on the specific workflows of distributor teams rather than generic CRM or communication tools, with the added benefit of automating quotes from your ERP.

Join the thousands of distributors winning more orders with Prokeep

Start serving customers faster, centralizing customer data, and driving sales proactively — and turn more interactions into more orders.

Get a Demo